Editing Project:Observatory Users Manual (section)

== Author pages==
===How to add yourself as an Author===
 
Open your User dashboard. (Click the “Edit” button on the top menu bar, then select “My User dashboard” from the dropdown.)
 
On the left sidebar, under “Account,” click “Create your public Author page.”
 
==== Author fields to fill out ====
 
===== A note about field visibility =====
All of the following information will be publicly visible once your Author page is Published by your editor.
 
===== Name =====
You will not see a Name field because it is preloaded from your Username. Once you Save, your full name should appear on your Author page (Draft or Published) exactly as it would appear in bylines, such as including a middle initial. If not, ask your editor for help.
 
===== Sort As =====
 
* This field determines the alphabetical order to display Authors in some contexts, such as in lists.
* Always fill in the “Sort As” field with the Author’s '''last name, comma first name (and middle name/initial/suffix or roman numeral if applicable'''), as in an index or some books’ bibliographies.
* If the Author’s name contains special characters (such as an accented letter such as é or â or ç, an umlaut such as ö or ï, or a character i like ı, etc.), fill in the Sort As field with the letter presented in its standard way (for example, the name '''Ayşe Gürsöz''' becomes in the Sort As field: '''Gursoz, Ayse''').
* If the Author has an academic degree abbreviation that must appear after their name in their byline (inadvisable by Observatory house style), remove it in the Sort As field (for example, the name '''Jane L. Smith, PhD''', becomes '''Smith, Jane L.''' in the Sort As field).
* The first letter of a Sort As field should always be capitalized; using a lowercase first letter will make the name be sorted out of order (for example, the name '''Elsa van Buren''' becomes '''Van Buren, Elsa''' in the Sort As field, and ''not'' van Buren, Elsa).
 
===== Roles =====
Roles describe an Author’s profession (e.g., Journalist, Researcher, Activist, Historian, Economist, Professor Emeritus). Once you start typing in this field, you can select from one of the predefined Roles or you can create a new one following the guidelines below.
 
* Follow headline-style capitalization for each role (in this context only; in running text, follow the [[Project:Style Guide#Titles of People|Observatory Style Guide]]).
* Each role should be separated by a semicolon.
* Roles may need to be shorter than job titles because space is at a premium where they appear. (Note: this abbreviated term is not necessarily your job title.)
* See the [[Authors]] page for examples and inspiration.
* You may choose more than one Role, but try to keep them limited to about three.
 
===== Section =====
“Observatory” is selected by default. (Classics only applies to deceased Authors).
 
===== Author Organization Affiliation (primary Source/organizations that are the Sources of content and Authors’ institutions) =====
Primary organizations you are affiliated with or that you coordinate with as partners/Sources of content for the Observatory. Try to keep this to a minimum.
 
Select from the dropdown. If the name of your organization does not appear as you start to type its official name, ask your editor to add it to the Observatory as a Source. Your editor can also help if there is an issue with the way the official name is written (please note that we follow the [[Project:Style Guide|Observatory Style Guide]] on organization titles for capitalization, punctuation, spacing, etc.).
 
The editor needs the Source’s official name and website so they can enter basic information about it (its logo, mission). If you are a representative of or liaison for the organization, you may provide your editor with more information to help them fill out the Source page more fully, such as future and past events, publications of note, Research Areas, other Source-affiliated Observatory Authors, etc.
 
'''Note:''' Authors with a Source listed on the Author page as a primary or secondary Source will appear on that Source’s page.
 
===== Secondary sources =====
Same as above, but for organizations that may not require a full page.
 
===== Author bio fields (two kinds) =====
Note: There are two fields. “'''Author Photo Bio'''” is required and must be short, under 400 characters long. “'''Full Bio'''” is for the full-length bio and is optional. Both are rich text-enabled, so you can use the toolbar to format text with links and italics (according to the [[Project:Style Guide|Observatory Style Guide]]).
 
====== Author Photo Bio (Short Bio) (400-character limit) (appears in some space-limited contexts throughout the site) ======
This is the short Author bio. The length should be fewer than 400 characters. It appears in most space-limited contexts where your headshot appears throughout the Observatory site, such as on Article page sidebars and on Area page lists of Authors.
 
====== Full Bio (full-length Author bio that appears on your Author page) ======
This is the full-length Author bio. It will appear on your Author page under the tab titled “Full Bio.” The Full Bio tab does not appear by default; you can activate this field by clicking '''the Full Bio checkbox''' on the '''Activate tabs''' line. It does not have a character limit and can accommodate rich text. Use the toolbar to insert links or special formatting. Follow the [[Project:Style Guide|Observatory Style Guide]].
 
===== Photo: Send your editor a headshot =====
Send your editor a high-resolution headshot of yourself and they will upload it here for you. Remember: you must own the copyright and grant its use under the Creative Commons [https://creativecommons.org/licenses/by-nc-sa/4.0/ CC BY-NC-ND 4.0] license (or if you do not hold the copyright, you must have in writing that the copyright holder grants CC 4.0 use).
 
===== Homepage =====
Add the URL to your website here. Readers can find it on your Author page by clicking your headshot there.
 
===== Activate tabs for Full Bio, Commentary, Books and Research, Teaching, Multimedia, and Events =====
These tabs appear under the bio on Author pages. If you check the box, a text box will appear that you can fill in with more details. If you don’t need a tab, you can uncheck it and it won’t display on your Author page. You can always leave the box unchecked and later on check the box when you’re ready to fill in data.
 
====== Full Bio ======
See [[Project:Observatory Users Manual#Full Bio (full-length Author bio that appears on your Author page)|above]].
 
====== Commentary ======
The Commentary tab is a selected list of any online published writing you have written that was produced outside the Observatory. For example: op-eds, articles, essays.
 
Click the '''+ Add button''' that appears when you check to Activate the Commentary tab and fill in the fields that appear. Title is the only required field (noted by red asterisk). Link is strongly encouraged. Source is the publication where it appeared. Repeat as necessary for your essential non-Observatory work. You can click and drag each commentary entry in the order you prefer they appear.
 
[[File:Commentary_Tab.png|650x650px]]
 
====== Books and Research ======
[[File:Books_and_Research.png|650x650px]]
 
====== Teaching ======
If you teach or have taught courses, add them here. See Commentary for instructions on how to fill out the fields.
[[File:Teaching.png|none|thumb|650x650px]]
 
====== Multimedia ======
This is the place to organize your list of non-text-based content—e.g., podcasts, video (YouTube/Vimeo). If you’ve done any interviews that were recorded on video/audio, add them here. See Commentary for instructions on how to fill out the fields.
[[File:Multimedia.png|none|thumb|650x650px]]
 
====== Events ======
This free-text field is where you can list past or upcoming events you’d like to highlight or promote.
[[File:Events.png|none|thumb|650x650px]]
 
===== How to deactivate tabs =====
Uncheck the relevant box to hide that section from your Author page.
 
==== Save your Author page ====
Check the page over for errors before clicking the “Save page” button at the bottom. In the Summary field, add a short statement summarizing changes you made (optional). If it’s a minor edit, click the “This is a minor edit” checkbox.
 
==== Edit your Author page ====
Go back in to “Edit with form” from your Author page as necessary.
 
==== Publish your new Author page ====
When you have filled out the Author page completely and checked it over, let your editor know, so they can Publish your Author page. If you want to make edits after publication, please ask your editor.